REQUIREMENTS FOR RENEWAL OF PASSPORTS

THE NEW EAST AFRICAN COMMUNITY E- PASSPORTS

Please note that you need a  National ID number(NIN) in order to proceed with your e-passport online application.  If you do not have a National ID please read the following instruction here.

Please go to: www.passports.go.ug 



The Uganda Embassy in Washington DC, wishes to announce that effective 7th December 2018, the Republic of Uganda introduced an International East African Community e-Passport to replace and eventually phase out the current East African and International Machine-Readable Passports.

 

The Ministry of Internal Affairs has designated a two-year transitional period to allow for a gradual phase out of the current passport.The transitional period is scheduled to run from the full commissioning date whereafter all Ugandans shall only be eligible to travel with the International EAC E-Passport.

The new passport will ease clearance at the entry/exit points. It will facilitate use of e-gates for self-clearance,automated issuance of Boarding Passes, and quicker processing across airports worldwide where e-passport reader equipment is installed.

 

During the transitional period all citizens with valid Machine-Readable Passports will continue to use them for international travel until January 2021. For avoidance of doubt, after the end of January 2021, only the International e-Passport will be valid for International travel regardless of the validity of your current machine-readable version so get your old passport replaced as soon as you can.

 

The EAC E-passport complies with guidelines set by the International Civil Aviation Organization (ICAO), making it acceptable around the world.

 

APPEARANCE

 

The new e-Passport will be presented in the following colors: Slate Blue (Ordinary Passport), Green (Service Passport) and Red (Diplomatic Passport).


SECURITY FEATURES

The new International EAC e-passport is a physical passport like the machine readable ones but is embedded with a secure electronic chip that contains more details including a bio data page that has special security features. The new passport also has more security features:

 

External features



Internal Features

Numbering

The document is numbered consecutively and the e-passport types could be differentiated by the prefixes and the numbering ranges as specified by the government and consists of 9 digits. Specially developed software transfers the logging files produced,verifies these numbers against specifications and provides and continuous,comprehensive protocol.


Bio data page


Thee-Passport application process will be both manual and online and the procedure below shows how one shall be able to apply online. Please note that you must have a National ID number (NIN) to proceed with your application, even though you are already a Uganda Passport holder.

Click here to learn more about the Uganda National ID Card

 COST REVISION                                                                                                                           

Effective December 7th 2018, the Ministry of Internal Affairs announced a revised passport fee structure as outlined below:

*        Ordinary Passport (48 Pages) - UGX 250,000

*        Service Passport (64 Pages) - UGX 400,000

*       Diplomatic Passport (64 Pages) - UGX 500,000

*       Express Processing Service - UGX 150,000

*       Courier service for Applicants Abroad -UGX 10,000

*       Certification of Passport UGX -30,000

*       Fine for Replacement of lost or damaged Passport -UGX 100,000

 

SPECIAL NOTICE CONCERNING SERVICES AT THE UGANDA EMBASSY, WASHINGTON, DC PASSPORT ISSUANCE CENTER

In light of these changes, the Embassy wishes to inform the general public of temporary changes in our service provision as follows:

 

The Passport Issuance Center at the Uganda Embassy Washington DC is temporarily NOT printing the new E-passport booklets as only the Kampala Center is currently in operation. However, we remain open to citizens for submissions of application forms for onward transmission to Kampala and collections of new passports from Kampala.  Applicants may mail in their documents but those who opt to appear in person at the Embassy may do so between our opening hours: Monday-Friday from 10:00 a.m. to 1:00 pm only (The Embassy will be closed to the public on Ugandan and United States Public Holidays)

 

INTERIM REQUIREMENTS FOR PASSPORT RENEWAL

1. Applicants for Passport/Travel Documents must be citizens of Uganda and must have a National ID number(NIN) to proceed with the application for renewal or replacement. Click here for instructions if you do not have a National ID 

2.Proceed to Online Passport Application at www.passports.go.ug 

3.Applicants are advised to verify and ensure that all requirements have been fulfilled. This will facilitate the expeditious processing of applications.

4.Applicants may be requested for additional supporting documentation where necessary.

5.Passports are printed in the Kampala Passport processing Center; therefore applicants are advised to submit their applications well in advance of travel to allow for any delays in shipping and handling.

6.Please do not book your travel until you have a valid passport.

7.       Applicants must write a covering letter requesting for passport renewal, addressed to 'The Consular Officer, Uganda Embassy, Washington, DC'.  Please include a reliable call-back number and email address where we can reach you. Attach relevant documents, including relevant payment receipts and A prepaid,self-addressed USPS Express, UPS, or FEDEX return envelope MUST be enclosed with applications sent by mail to Embassy of the Republic of Uganda 5911 16th St. NW, Washington, DC 20011.Regular Mail envelopes will not be accepted by the Embassy. Until further notice,all documents will be returned to you with a cover letter from the Embassy using your prepaid self-addressed USPS Express, UPS or FEDEX return envelope.Applicants will be responsible for shipping their application forms to Kampala.The cover letter from the Embassy certifies that you are in the diaspora and cannot perform this task physically.

 

If you are physically in Kampala or have a third party physically processing your application, the fee assessment can also be made before paying the fees into the bank. This will not only save you time, but it will also help to know the exact amount that you need to pay for the service. Consult the relevant fees schedule here 

To help you keep track of what you need, click here to download your Passport Renewal Checklist

1.    

HOW TO MAKE AN ONLINE PAYMENT FOR YOUR PASSPORT RENEWAL/REPLACEMENT/CERTIFICATE OF IDENTITY (EMERGENCY TRAVEL DOCUMENT)

The Uganda Embassy will NO LONGER RECEIVE Money Order payments for Passports in the DC Issuing Center. All Directorate of Citizenship and Immigration control (DCIC) services are paid for in any bank that collects Non Tax Revenue for the Uganda Revenue Authority.

Applicants in North America, South America and the Caribbean have the option to make payment through the newly introduced website here, then attach the printed receipt to your application documents and mail or deliver to the Embassy with a written request for a cover letter to Immigration.

 

Applicants for Emergency Travel Documents should select "Certificate of Identity" and pay the assessed UGX 30,000.However in the case of lost or stolen passports, when applying for a replacement passport, a "fine for lost passport" will have to be paid  in addition to regular passport fees of UGX 250,000.

 

Please use the following steps to make your own fee assessment and pay online (register your payment):

Please note:  If you have lost your passport or it is damaged and you are applying for a replacement you must separately pay the assessed "fine for lost passport" fee of UGX 100,000  in addition to the regular passport fees then submit both receipts with your application. "Lost passport" applicants and "expedited process" applicants will have to repeat the same steps under 'Tax head name' in making those additional payments.

 

PLEASE DO NOT PAY FOR MULTIPLE PASSPORTS UNDER THE SAME NAME EVEN IF THE PASSPORTS BELONG TO A FAMILY OR A GROUP. THE NAME OF EACH INDIVIDUAL APPLICANT SHOULD APPEAR ON THE URA RECEIPT. PLEASE PROCESS PAYMENT FOR EACH INDIVIDUALíS PASSPORT SEPARATELY. THIS INCLUDES APPLICATIONS FOR MINORS.